Five Ways To Multitask At Workplace

Multi-tasking is not everyone’s forte. Yet at workplaces we are left with no other choice but to juggle between multiple activities. Experts say it is important to set realistic goals to multitask. Rica Bhattacharyya talks to experts for a few tips: 

1 Be Efficient in Juggling 

SMART (Specific, Measurable, Attainable, Relevant and Timebound) goals can help in multi-tasking. “A SMART plan helps you to remain focused and to be efficient in juggling. It allows you to evaluate when and how much attention is needed to complete a task and whether two tasks are compatible,” says Ruchi Sinha, assistant professor of business, organisational behavior at ISB. 

2 Know Your Priorities 

Knowing the priorities, while multitasking, and scheduling the tasks helps in minimising errors and being more productive. “Even when you are multitasking you must know which tasks need more of your attention and which ones can be achieved with partial or limited attention. You must combine a filler task with a larger more complex task,” says Sinha. 

3 Don’t Procrastinate 

As a manager’s demands of multitasking increase, he/she must be mindful of procrastination. “If you have an agenda, plan early and address it as soon as possible,” says Sudhir Dhar, senior VP & head, HR, Motilal Oswal Financial Services. Agrees Sinha: “Finish those short phone calls when you are walking between meetings. Ask a colleague to join you for a cup of coffee and make it into a work meeting.” 

4 Define Your Limits 

Multitasking has its advantages, but don’t take on too much or set yourself unrealistic targets. “Don’t say yes when you want to say no,” says Dhar. “It’s all very well to impress your bosses but don’t end up becoming a victim of a burnout,” he adds. 

5 Practice Makes Perfect 

“Some days you will feel you did good and on other days you might feel that your multitasking attempts were a disaster. You need to continue practicing till the juggling becomes natural and your skills of planning and utilising time become internal to you,” says Sinha. Make it a routine to plan for every day and to consciously practice the art of multitasking.

(The Economic Times, Mumbai, 15-04-2014)

Five Ways To Multitask at the Workplace

With bigger workloads, tighter deadlines and more pressure, the temptation to pack in as many tasks as possible is hard to resist. But juggling too many things at once can lead to more mistakes and stress, along with loss of productivity. Sreeradha D Basu suggests how you can get it right. 

1 Get Organised “Make a list of the things that you need to accomplish,” says Sangeeta Lala, senior VP, TeamLease Services. “With so much technology at one’s fingertips, it’s become easier. One should use these gadgets to schedule tasks,” she says. 

2 Prioritise your Tasks List the tasks you need to get done and classify them in order of importance, impending deadlines and the like. Also learn to recognise when a particular task is so important that you need to put multitasking on hold and give it your undivided attention. 

3 Don’t Procrastinate As your responsibilities increase, you need to resist procrastination. “If you have an agenda, plan early and address it as soon as possible. Otherwise if you keep tasks on hold, they tend to pile up, affecting the quality of your work,” says TeamLease Services’ Lala. 

4 Eliminate Distractions Resist the urge to peek at your blinking smartphone or answering your email when you’re working on something. Keep those tasks for later and don’t let them waste your time. 

5 Don’t Overcommit Multitasking has its advantages, but don’t take on too much or set yourself unrealistic targets. “It’s all very well to impress your bosses but don’t end up becoming a victim of burnout,” says Vijay Anand Menon, associate director at RAMPgreen Solutions, provider of cloud-based call centre solutions.

(The Economic Times, Mumbai, 27-04-2012)